How to archive emails in Outlook and Outlook 365?

Many of us use the Outlook application to send and receive email messages for personal or maybe business use. As a result knowingly or unknowingly we collect thousands of email messages in Outlook inbox that affects its basic send and receiving messaging feature. But we can’t delete these emails due to accessibility reasons in the future, now the question is arise of how we can prevent stacking Outlook inbox. This solution is that you can manage it easily by moving these emails to the archive folder of Outlook. If you don’t how to do that, then this article will guide you on how to archive emails in Outlook and Outlook 365.

Archive emails in Outlook is a good idea to prevent the primary mailbox to be oversize. Because the archive is another folder that has extra space to save Outlook emails which can be restored in the primary mailbox at any time when needed. Firstly, in this article, we will discuss

How Outlook desktop users can move emails to the archive folder?

To archive emails from Outlook, users have to undergo the following the mentioned steps:

1:- Open the Outlook application and go to the File tab from the ribbon.

2:- Select the Options button and choose the Advanced tab.

3:- Click on AutoArchive Settings, and choose the number of days after which you want to run AutoArchive.

4:- Make other settings regarding the Outlook archive folder.

How to archive emails in Outlook 365 (Office 365)?

To move emails in Office 365 archive mailbox, users should have permission to use the archive mailbox. If it is enabled by the admin level then follow the below steps:

1:- Open Outlook using Office 365 login credentials.

2:- Select the particular email message and click right on it.

3:- A dialogue box will appear, from here choose the Archive option.

4:- Now your all selected email messages will be archived or you can choose a specific folder you want to archive rather than follow step no. 2.

How administrator can enable this Archive option?

It consists few steps which admins need to follow step-by-step carefully.

• Visit https://protection.office.com/ and log in with the required Office 365 credentials.
• Under Security and Compliance Center, select Data governance and click on Archive.
• On the Archive page, select the mailbox which you want to enable and click on Enable button.
• The warning message will be displayed, tap on Yes to enable the archive mailbox.

How to archive emails from Outlook to Office 365?

If someone using Outlook desktop-based application which comes along with the Office suite and now wants to move email from Outlook to Office 365 archive folder, there is no such method is available except using a third application such as MailsDaddy OST to Office 365 migration tool.

This application proficiently migrates all emails from Outlook to Office 365 primary or archive mailbox of users’ accounts with great features like:

1. Automatically search Outlook-generated OST files from a local device.
2. Create a preview of emails, contacts, calendars, and other items.
3. Users can select specific email items during the archive process.
4. Supports batch migration on an organizational level.

Steps to archive emails using this Office 365 migration tool:

• Download and install MailsDaddy OST to Office 365 migration tool on the local device.
• Open the application and go to Add File tab to insert Outlook OST files.
• Select the Export tab and choose Export All Folders and Export Selected Folders.
• Now choose Office 365 >> Export to In-Place Archive Mailbox >> Next.
• Enter your Office 365 email and password to Sign in to your Office 365 account.

Conclusion:

The whole article is about how to archive emails in Outlook and Outlook 365 wisely. In order to archive emails to Office 365, permission from the administrator level is also described. To archive emails from Outlook to Office 365, a professional tool is needed which is also mentioned in this article. You can use it with a free trial version that exports the first 20 items per mailbox to Office 365 archive mailbox. Hopefully, all discussions will be beneficial for you in considering all aspects. If you have any recommendations regarding the article, please comment below so to upgrade it accordingly.

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