Overview: In this technical write-up, we will discuss how to convert PST to PDF. Most of us, are searching for the best yet trusted solution to do the conversion in a proper manner. Also, we will discuss the best PST to PDF converter software and its advanced features. Be with us for some time to learn.
PST file format is the most ideal file format of Microsoft Outlook that is basically used to store all the email messages that too with attachments such as calendars, contacts, journals, etc.
But there are a number of circumstances when users want to export PST file to PDF with attachments. One of them is that if the Outlook application is not installed in your system then the file will not be opened.
PDF file format is the easy and best carrier of data information. As the name itself shows that the file is potable for transporting the data in a document.
Why Users Prefer to Choose PDF Format
For business purposes, people have to travel a lot or there could be any reason. Along with them, they carry their crucial and confidential data with them. But sometimes, carrying data creates problems. Because it is not possible to access data everywhere you go with the same email client.
For this users are searching for a format that can be easily accessible anywhere they go. Below we have outlined some of the reasons for choosing the PDF file format.
- PDF is basically a safe and secure platform to store data in the form of text messages, images, etc.,
- It provides two types of passwords: User password and Owner passwords. If there is a user’s password then it protects the file. And if it Owners password is applied then it protects the content of the file such as copy, edit, print, etc.,
- It has the ability to reduce the size of the file up to 25% without changing the layout of the data. Most of the users choose to convert various files types to PDF because it reduces the size which is comparatively more manageable.
- PDF file format is considered the universal file format and also the trusted one. This format is used for legal purposes also.
- PDF file formats are platform-independent. Users cannot work on the PST files without the Microsoft Outlook application.
Different Solutions to Convert Outlook PST File to PDF
There are basically two solutions to do PST file conversion to PDF. And in the upcoming sections, they are discussed in a detailed manner.
- Advanced Method (PST to PDF Converter)
- Manual Method (Unsecured one)
Export PST File to PDF with Attachments – Expert Recommended Solution
PST to PDF Converter is a solution that has great features and functionalities. The tool is designed with advanced technology and has the full capability to bulk convert PST files to PDF easily without facing any complexities and that too with attachments.
Furthermore, the software is a super-duper way to work on. Even a non-technical person who has zero technical knowledge can perform the task easily.
Moreover, if you have doubts and want to know the working of the software first. Then, you can use the demo version of the software. After being satisfied you can purchase it from the official site.
Working Steps to Convert PST to PDF File with Attachments
Firstly, before doing anything else, download and install the utility on the local system,
- After that add PST files to export them into PDF by clicking on Add File button
- Now, see the preview with attachments
- Here you will see two Export options, choose PDF
- At last, hit Export
PST File Conversion to PDF – Manual Solution
Despite the fact that manual procedure is very tiresome and takes a lot of time. However, the user is not interested in using the paid software then they can go for the method. Following are the step-by-step explanation.
- Start Outlook and by double-clicking on any of the emails to open it
- Click File >> Print
- Choose Microsoft Print to PDF
- Tap on the Print option then, name the file
- Click Save, now the emails will be saved as PDF files.
The Major Shortcomings of this Method
- No Batch Conversion: You cannot export multiple emails to pdf at go.
- Not Secured Method: If you choose this method there are chances that you may lose your data with attachments.
Author’s Verdict
Sometimes there are circumstances where users need to export PST files to PDF with attachments. But they are unable to find the right solution for the same. Through this blog, we provide you with the best PST to PDF converter software that can resolve your issue within a few clicks. The manual method has many loopholes and also the method is lengthy and complicated. To avoid all this you must use advanced software.
